Running a Club

Clubs' Days

27th February & 17th July 2019

These days exist to promote all affiliated ASA clubs on campus. This is also a perfect opportunity for those who are interested to get involved with the club culture on campus by signing up or forming a club. This is a great day for clubs to promote their activities, fundraise, put on demonstrations, and recruit. For more information or to register your club's interest in participating on the day; please contact the CAC.

Clubs' Development Workshops

6th March & 24th July 2019

The Clubs' and Activities Coordinator runs a workshop each semester to help your committee to run a successful club. Topics such as running meetings, event planning, succession planning and grant applications will be covered.  A $50 grant is awarded to each club that is represented at each workshop. Please note that to claim the $50, a single student cannot represent more than one club.

Need to book a meeting room?

If your club is affiliated to the ASA and you want to book a meeting room, please download and complete the room booking form that you will find on the documents page and return either to ASA Reception or email to

Want to hire some equipment?

If your club is affiliated to the ASA you'll be able to book in to use some of the clubs equipment.  We have a 10 seater van that you can use for club events (conditions and diesel charges apply), a BBQ, PA/Sound system, a Go-Pro camera and other bits and pieces!  Booking forms are available on the documents page

Want to deposit funds to your club account?

If you have collected funds on behalf of your club, eg. "pay to play sports fees", you can come up to ASA reception and deposit them to your account by cash or eftpos. You can also make arrangements with us so that your individual club members can come and pay for club events/items. We'll keep track of who has paid for you!  If you want to deposit money using internet banking, or have your club members do so it is important that you reference your club name! 

  • Bank Account Name: Albany Students' Association
  • Bank Account Number: 02-0278-0180560-00
  • Payment Details: CLUB NAME
  • Reference: STUDENT ID

Want to use funds from your club account?

If one of your club members has personally paid for items, they will need to have the gst receipts/proof of payment in order to be reimbursed. Alternatively, ASA, will pay suppliers' invoices directly on your club's behalf.

Each payment/reimbursement to be made must be authorised with the signatures of 2 committee members. Please note the club member being reimbursed cannot authorise the reimbursement.  

Payment/Reimbursement forms and supporting documentation should be handed in at the ASA Office or emailed to 


Want to have a movie night for your club?

It's not just as simple as booking the lounge to show your movie. To stay within NZ law, your club needs a licence to show the movie if it is being shown outside of a domestic (i.e. home) environment.  The cost varies depending on the movie and audience size - but is usually between $120-$200.  Clubs can apply for grants to cover a portion of this. Checkout for licencing information.  (ASA can help you with this). To get the licence you usually need to provide, movie title,date, location, indoor/outdoor, estimated audience size to .  Please ask them to invoice "your club name, c/- ASA".

Does your club coordinate tutoring?

If your club organises a tutor for your club members, then unless this is via a tutoring company, the tutor should be paid via ASA's payroll system so that we can ensure that IRD requirements for income tax are met. Please contact ASA for further information. 

Fundraising for your club?

We'd love to know what ideas you have for fundraising for your club. Please be aware that if you are running raffles or giving out monetary prizes that some rules apply.

If the club is awarding a monetary prize over $500, the prize must be paid via the ASA payroll, so that IRD requirements for income tax are met.

We would expect most clubs to fall within class 1 gambling for which a licence is not required, but check out the information here:

Have any questions?

Clubs' and Activities Co-ordinator 

Contact: Kay-Leigh Wheeler
Phone: 414 0800 x 43543


Contact: Jacqueline Adams
Massey Int: 414 0800 x 43073
Phone: 09 213-6073   Mobile: 021 0398 708 



ASA Sign-In


Fencing Federation Sunday Training
Sun Mar 24 1:30PM - 03:00PM
Dodgeball - Social League
Mon Mar 25 4:00PM - 06:00PM
MUACSA Rec Centre Booking
Mon Mar 25 8:00PM - 09:30PM
Chess Tuesdays
Tue Mar 26 12:00PM - 02:00PM
Coffee Club (30+)
Tue Mar 26 12:00PM - 01:00PM
Aerial Arts Club Tuesday Training
Tue Mar 26 7:00PM - 09:00PM